Admin Secretarial & PA Jobs

Admin Administrators, Receptionists, Inventory Clerks, Mailroom Supervisors, Cashiers, Compliance Officers, and of course Personal Assistants and Secretaries are all included in admin jobs. For these positions, you will need an in-depth knowledge of the company, its policies, the kind of organization you will be joining, etc. Your duties will mostly depend on the employer but there are some general things you will need to able to do which include, the ability to work with a computer. Majority businesses these days use computers for administrative purposes

here are various positions in the administrative field where you can get started, let’s explore them:

Receptionist jobs

If you love meeting new people and dislike routine, then this position is definitely for you. You will be the face of the company and the first point of contact for the company. Receptionist jobs are not limited to a certain sector and you do not necessarily need any formal education to get into the field.

Personal attributes and qualities you need to consider applying for a Receptionist job:

  • Friendly
  • Confident
  • Presentable
  • Good verbal and written communication skills
  • Excellent organisational skills
  • Ability to work well under pressure
  • Be a self-starter

Basic requirements for a Receptionist job:

  • Matric
  • Drivers licence
  • Typing skills
  • Ability to use office equipment
  • Managing the switchboard
  • Copying and scanning of documents
  • Filing
  • Email

Admin Assistant jobs

As an administrative assistant you will carry out a vital role in the company, assisting a general manager or department with clerical and other duties. If you like being part of a team, can pay close attention to detail and like being organised then this job is well suited for you.

Personal attributes and qualities you need to consider applying for an Admin Assistant job:

  • Excellent time management skills
  • Pay close attention to detail
  • Good verbal and written communication skills
  • Very computer literate
  • Numeracy skills
  • Ability to work part of a team
  • Ability to use own initiative
  • Work well under pressure

Basic requirements for an Administrative Assistant job:

  • Matric preferably with maths and accounting as subjects
  • Driver’s licence
  • Stock control and ordering of new stock
  • Managing the petty cash
  • Email
  • Cover reception duties when needed
  • Set up meetings
  • Agendas and minutes of meetings
  • Organise travel arrangements when needed
  • Compiling reports and documents
  • Preparing papers for meetings
  • Typing of documents
  • Ad hoc duties
  • Handling queries
  • Debtors and creditors

Personal Assistant and Executive Secretary Jobs

This type of candidates are always sought after and in high demand and are usually employed by senior executives, managers and CEOs and act as their right hand on a daily basis. A Personal Assistant would be a candidate who has a fair amount of experience, 5-8 years, in the administrative field. These candidates are employed at a senior level and have most likely furthered their education at a tertiary institute in the administrative field.

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Personal attributes and qualities you need to consider applying for a Personal Assistant and Executive Secretary job:

  • Self-motivated
  • Organised
  • Proactive
  • Excellent communicator
  • Discrete
  • Proactive
  • Efficient
  • Self-starter
  • Calm
  • Able to work under pressure
  • Flexible
  • IT literacy
  • Advanced skills in Microsoft Word, Excel and Powerpoint
  • Advanced mathematical ability

Job description of a senior Personal Assistant and Executive Secretary:

  • Managing projects
  • Preparing presentations on Powerpoint
  • Writing and compiling reports
  • Managing budgets
  • Organising meetings
  • Debtors and creditors
  • Preparing papers for meetings
  • Writing minutes
  • Taking dictation and instruction and following through on tasks
  • Monitoring, reading and responding to manager’s email when needed
  • Handling queries and correspondence
  • Liaising with clients
  • Managing your manager’s diary
  • Attending meetings and events representing your manager in his absence
  • Managing other admin staff
  • Filing and office systems
  • Typing of documents
  • Organising complex travel itineraries (if international visas etc.)
  • Planning, organising and managing events for the company
  • Typing documents and capturing data

Admin jobs have become such a vital role to every business that a special day has been dedicated to commend these committed staff members. This day is called Secretaries Day! Every year an annual Secretaries Day Conference is hosted in Johannesburg, Gauteng for all administrative professionals with inspirational talks from various public figures and celebrities. One thing is for sure, admin jobs will be around for a very long time and is readily available in any city or country. We believe that administrative professionals is the glue that keep it all together.

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