Creditors Clerk

at Best Jobs
Location Bloemfontein, South Africa
Date Posted Jun 25, 2020
Category Accounting Finance Jobs
Job Type Full-time


  • Requirements Matric/Grade 12 N Dip/Degree in accounting will be
    advantageous 3-5 years' experience or position in a similar role in
    Accounting office Experience on PASTEL is a must Understanding of full
    creditors function and accounting function. Must be able to work effectively
    without supervision. Drivers Licence and Car. A high level of computer
    literacy. Key Performance areas Compile, sort and verify all incoming
    documents and substantiates validity of all business transactions. Creditor's
    clerks to ensure purchase orders are signed, a valid purchase order and
    receiving of goods has taken place, purchase orders are then filed with
    creditor's clerks and attached to invoice before payment is made. Ensure
    that purchase orders are raised correctly first before the invoice is received,
    if it is done afterwards this should be brought to management's attention.
    Check invoices and follow up on price and quantity queries. Match and file
    documents in an orderly manner from each supplier. Ensures all invoices are
    captured in Pastel before payments are processed. Ensures Tax Invoices
    must be made out to the correct company and be in line with SARS
    requirements. Creditor's clerks are to request statements from suppliers and
    ensure that all creditors' reconciliations are performed. Creditor clerks are to
    ensure all follow ups(queries) are done that and all missing documents are
    requested. Compile month end payment schedule including discounts &
    submit to accountant timeously. Weekly payments: Proof of payments should
    be attached to the previous days payments first thing in the morning, any
    payment that has been rejected should be queried and resolved the same
    day. Emailing remittance advices to suppliers Make sure that all suppliers
    are paid depending on their credit terms. Import payments into Bank
    Preparing payments on Bank Any Journal entry is only allowed to be
    processed by the creditor's clerk, posting and verification can only be done
    by the supervisor or accountant responsible for the division. Keeping age
    analysis up to date and well maintained. All intercompany debtor and creditor
    are to be balanced weekly and handed to supervisor for review Filling should
    be done daily and maintained constantly all paper work should be easily
    accessible Ensure that all suppliers' documentation and Pastel information is
    up to date and current including banking details. Complete supplier
    application forms Assist the Accountant with duties Adhere to Health and
    Safety Regulations Skills: Highly motivated, self-starter with the ability to work
    individually and as a team. Ability to work under pressure and meet
    deadlines. Ability to clearly articulate and communicate with suppliers.
    Meticulous, trustworthy, hard worker with good communication skills.
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