Facilities Coordinator

at Job Search
Location Johannesburg, South Africa
Date Posted Jan 16, 2021
Category Construction Jobs
Job Type Full-time

Description

  • DUTIES:

    Safety:

    • Implementing safety, health, environmental management systems
    • Informing and appropriately training all employees and contractors on safety, health and environmental matters
    • Responding effectively to safety, health and environmental emergencies involving our actives and products
    • As far as reasonably practicable, providing appropriate resources required to implement the above
    • Ensure that the health, safety and environmental policy is reviewed at periods not exceeding three years from the effective date or by a date set by the Chief Executive Officer.

    Service Level Agreements Compliance

    • Monitor and control work as defined in the service level agreements and define performance standards
    • Provide feedback to the Regional Manager or Portfolio Manager on performance

    Monitor and respond to tenant maintenance queries:

    • Manage tenant maintenance complaints
    • Log maintenance calls and or walk in queries
    • Use the Novtel system to control maintenance management
    • Appoint contractors and monitor progress
    • Give continuous feedback to the tenants and close the loop.

    Efficient unit turnovers:

    • Oversee the eviction process from the buildings to prevent asset damage
    • Inspect empty unit to assess repairs
    • Obtain quotes to repair / paint units
    • Issue work to contractors
    • Inspect work prior to handover to TLO’s
    • Approve payment to contractors

    Maintenance and Repair Management:

    • Monitor the condition of the buildings through:
    • Inspecting the buildings and grounds and identifying key areas of concern
    • Reviewing any security or maintenance incidents
    • Reviewing cleanliness of the buildings
    • Manage the performance of service providers ensuring optimum service provision e.g. garden service, refuse collection services, security contractors;
    • Ensure that tenants are briefed on their maintenance responsibilities;
    • Ensure that the all repairs are processed, on time according to set standards of delivery.
    • Attend to the removal of abandon vehicles.

    Proactive Planning and Budgeting:

    • Proactive maintenance planning and submit budgets for projections

     

    REQUIREMENTS:

    • Diploma in Facilities management - requirement
    • Relevant Degree or Diploma in Facilities management will be beneficial
    • Additional courses relevant to facilities will be beneficial
    • Min 3 Years’ experience in Facilities management in residential property is a requirement
    • Facilities management in social housing will be beneficial
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