To whom it may concern:

I have a good range of office experience, including secretarial work, computerised diary management, data entry, reception (reliever) and setting up and maintaining databases. SKILLS:

  • Data capturing
  • Database maintenance
  • Official minutes taking and distribution

COMPETENCIES

  • MS Word
  • MS Excel
  • MS Power Point
  • MS Outlook
  • LOTUS Notes (Internal documentation management program)

PERSONAL SUMMARY

 

A team player, with a commitment to customer service, who possesses a long track record of working in various administrative roles, coupled with good PC skills and the ability to communicate confidently at all levels. I have a highly organized approach, plenty of initiative and a genuine desire to contribute to the ongoing success of your office. I have a high reputation for delivering a high-quality work on time.

I have 9 years’ experience as a Site Document Controller. I’m a fast leaner and a hard worker and have a high ability to execute tasks on time. I’m very detail orientated and highly organized, with strong written and verbal communication skills and a high level of professionalism that will help sustain important business relationships with Clients and Sub-contractors within the organization.

 

Enclosed is my CV for ease of reference.

Last Resume Update Mar 24, 2020
Address Lephalale, South Africa
E-mail Locked
Phone Number Locked

Experience

Mitsubishi Hitachi Power Africa, Medupi PowerStation Lephalale
Document Controller
Sep 2014 - Oct 2019

Defining process and workflows to meet the contractual requirements and
· ISO standard
· More detailed in Quality Management Systems (QMS)
· Administer strict records of drawings and easy retrieval of relevant
drawings
· Working closely with QA/QC personnel and site management to ensure
communication lines are kept open and productivity is not hindered
· Ensure document traceability and in specific handling of Non
Conformance
· Reports, Inspection and Test plans, Method Statements and Defect
Reports.
· Reporting directly to Quality manager on any irregularities in the system
and advising on possible solutions.
· Quick problem solving mythology approach where required
· Contribute in the continuous improvement of document management
process throughout the project
· Reject submissions if the documents or the transmittals are missing any
information and explaining the reason for the rejection.
· Scanning all the Data Book and load them for Eskom Review Purposes
and Final Handover
· Capturing of all Projects Data Books using:-
· Docwize Document Management System

Mitsubishi Hitachi Power Africa, Medupi PowerStation Lephalale
Senior Document Controller
Sep 2014 - Current

Control and coordination of documents between Hitachi subcontractor/s
and the client
· Ensuring a smooth efficient workflow between all parties
· Defining process and workflows to meet the contractual requirements and
· ISO standard
· More detailed in Quality Management Systems (QMS)
· Administer strict records of drawings and easy retrieval of relevant
drawings
· Working closely with QA/QC personnel and site management to ensure
communication lines are kept open and productivity is not hindered
· Ensure document traceability and in specific handling of Non
Conformance
· Reports, Inspection and Test plans, Method Statements and Defect
Reports.
· Reporting directly to Quality manager on any irregularities in the system
and advising on possible solutions.
· Quick problem solving mythology approach where required
· Contribute in the continuous improvement of document management
process throughout the project
· Reject submissions if the documents or the transmittals are missing any
information and explaining the reason for the rejection.
· Scanning all the Data Book and load them for Eskom Review Purposes
and Final Handover
· Capturing of all Projects Data Books using:-
· Docwize Document Management System
· Lotus Notes
· Manage the work flow

Alstom, Medupi PowerStation Lephalale.
Safety Administrator,
Apr 2014 - Aug 2014

Compile and submits monthly and weekly reports for EHS department
· Compile weekly and monthly EHS stats.
· Ensure all information is correct and factual.
· Update the history statistics database monthly.
· Daily/weekly update the incident register (Recording of all incidents i.e.
Near Misses, Non Conformance Observations, First Aid Cases, Medical
Treatment Cases, Lost Time Injuries, Security Incidents and Property
Damages) and ensure the Incident Register and the weekly/monthly
statistics correlate.
Distribute weekly/monthly EHS Statistics to Head Office and Site
Management.
· Plan and organize all EHS training
· Update all training matrixes.
· Arrange all onsite training such as Working on Heights, Confined Spaces
and PTW.
· Weekly/Monthly update all EHS and Road MAP filling
· Ensure all files in main EHS System are maintained and registers are kept
up to date.
· Capture all relevant EHS documents into PIRS
· Archive any documentation older than 3 years.
· Distribute flash reports to the Client, Head office and Site management.
· Monthly analyze EHS incidents and provide EHS analysis to the EHS
Manager.
· Perform EHS Induction.
· Assist Project Admin function.

Alstom Cosira Consortium, Kusile PowerStation
Site Document Controller
Jun 2012 - Jun 2013

Admin Assistance to all Kusile Units QC Inspectors:
· Drawing and updating a Welding Map for all Unit Absorber
Tanks (6 Units);
· Requesting of the Non Destructive Testing (NDT) of all
Absorber Tanks on Site
· Reviewing all NDT Reports back form NDT Inspectors.
· Close out of all passed weld on the Map.
· QC Inspection assistance on Site.
· Used PIRS Management System between Eskom and
Alstom of all Document Recort on Site
· Managing all to and from Correspondences on Site.
· Quality Auditing of all sub-contractors under Alstom.
· Issuing of all Inspectors Stamp for daily use on Site
· Issuing of all the Daily Reports to QA Manager

GEA Air-Cooled System, Medupi PowerStation
Site Document Controller
Oct 2010 - May 2012

Standard Used: *ISO 9000: 2005-Quality Management System- Fundamentals
Vocabulary.
*ISO 9001:2008-Quality Management System-Requirements.
*ISO 9004:2004- Quality Management System-Guidelines for Performance
Improvements.
· *DBT/QA/4- Quality Management System- Documentation Requirements.
· *B05/QA/026- Medupi Project Related To Document Control Procedure
· Management of the Electronic Document Management System (EDMS)
including scanning, soft filing and retrieval of documents;
· Management and processing of incoming and outgoing documents (soft
and hard copy) as per
· PQP/02/202 – Document Control;
· Maintenance of document and drawing register as well as issuing of
document and drawing numbers (using MS Access) as per PQP/02/03 –
Filing and Record Retention;
· Managing and performing PQP Document Control related task
· Coordination of report production including:
Collation of input from various authors into master document;
· Proof reading and correcting documents
· Formatting documents;
· Management of version control as per PQP/02/03 Filing and Record
Retention;
· Conducting Quality Assurance checks as per PQP/02/02-F Quality
Assurance Checklist; and
· Performing Traceability and Document control system
· Publishing of documents including:
· Combining report components prepared in various packages (e.g. Word,
Excel, CAD etc.) into single Adobe document;
· Creation of bookmarks and links in Adobe version of reports;
· Pagination and publishing reports using Adobe;
· Writing documents to CD;
· Generation of document transmittals using MS Access;
· Arranging for transmittal and distribution of documents; and
· Retrieve Drawing from BEM.
· Control’s the issue of working copies of the document to all site personnel
within the Company or subcontractor etc. and ensures that each receiver
always holds the current revision of the
· Document and all earlier revision are either withdrawn and stored
separately or clearly identified as
· Obsolete / superseded
· Manufacturing and Controlling of End of Manufacturing Data Books
·  Controlling of Master Document List of Calibration of Equipment’s
· Manufacturing and distribution of the Welding Map Matrix
· Management of PQP updates;
· Maintenance and administration of various lists and registers including:
· Correspondence register;
· Drawing register; ( Mechanical, structural, piping, Design, electrical, parts
and details
Transmittal register;
· MMS/CMS register;
· Claims register;
· Variations register;
· SI register;
· NCR register;
· End of Manufacturing Data Books

Education

Intec College
National Diploma
Feb 2020 - Current

Office Administration Full Programme

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