Senior Programme Administrator

I have 19 years’ solid experience in a project environment as a Senior Programme Administrator and Business Operations Manager, and 14 years’ experience as a Project Manager.

 

I have a strong understanding and experience in Transition and Transformation programmes, including programmes with high technical complexities, and have the ability to work effectively with third parties who may provide implementation support at various stages within project execution.

 

My years of experience have given me the opportunity to work directly with Programme Directors, Programme Managers and Project Managers, and ensured the appropriate levels of communication and reporting are provided to Stakeholders, end users, business units and technical resources.

 

I have worked in large corporations such as AST, IBM, Standard Bank and MTN, and have worked on numerous large Programmes such as Safmarine, Pick n’ Pay, Transnet, Telkom and SBSA New Business Online. These programmes have awarded me with various Bravo and Excellence awards for my outstanding contribution.

 

Furthermore, I have achieved my Associate Project Manager Accreditation and am working towards my PMP Certification. Other studies include an Export Diploma and a Secretarial Diploma.

 

I have strong organization management skills and am prepared to go the extra mile in order to complete tasks with the utmost attention to detail. I am able to multi-task and handle high pressure environments, and am always eager to learn.

 

I believe that I can make a valuable addition to your company given my experience and qualities, and should you require any further information, please do not hesitate to contact me.

Last Resume Update Jul 14, 2020
Address Johannesburg, South Africa
E-mail Locked
Phone Number Locked

Experience

MTN South Africa
Senior Programme Admininstrator
Apr 2018 - Current

• End-to-end Programme Administration services.
• Support the Project Director as required;
• Perform all functions as required by the PMO Lead;
• Perform quality assurance and quality control activities as required by the PMO Lead;
• Maintain the MRI
• Support the PMO in preparing for internal and/or external audits;
• Ensure the document repository is updated at all times and that governance is strictly adhered to;
• Plan and co-ordinate PMO meetings, take minutes and distribute within 48 hours;
• Assist PMs to capture and update the project schedule, assist tracking and monitoring the progress of the project according to the project schedule;
• Assist the PMs in preparation for project related presentations;
• Assist PM’s to perform tasks related to project documentation;
• Attend meetings, training sessions, workshops and other initiatives conducted by the PMO and contribute to the general project administration community through sharing knowledge and experiences;
• Assist the PMO in gathering project data and ad hoc requests;
• Set up, maintain and enhance the project document and process repository and assist with standardisation across the business unit PMOs;
• Update project logs for project risks, issues, etc.;
• Ensure that relevant documentation is communicated to all impacted parties.
• Manage the acceptance certification progress end-to-end, including assurance of documentation
• Manage the resource onboarding process end-to-end, including assurance of documentation
• Manage all resource related matters as required by the Project Director
• Manage travel arrangements as required/requested by the Project Director
• Full participation in all governance activities and responsibility and as requested by the PMO/Governance Lead
• Produce weekly status reports to keep stakeholders updated on progress of design;
• Ensure there are no audit findings in terms of non-adherence to standards;
• Project Management of office move
• Project Management of office events

Paracon
Project Manager; Senior Programme Administrator
May 2016 - Mar 2018

• Running numerous projects for Kelly Girl, as part of the aaX Group
• Manage end-to-end Project Life cycle
• Planning and scoping new projects and creating project plans
• Minute taking of all Project related meetings
• Project monitoring and weekly reporting to the Executive Committee and Stakeholders
• Accountable delivery and Stakeholder Management
• Travel to Bedfordview and Pretoria to conduct Scoping sessions
• Ensure there are no audit findings in terms of non-adherence to standards;
• Setting up Governance structures for Bank Windhoek Private Wealth
• Management of EPM and SharePoint
• Part of the Audit Lead Team during internal audit
• Minute taking of weekly status and checkpoint meetings as well as monthly Steerco meetings
• Resource allocation per project for the programme
• Arranging all weekly meetings for the Project Managers and Programme Manager
• Program resource contact list management
• Change requests and change log management
• Action, Issue and Risk log management
• Weekly Project Management reporting
• Monthly Program Steering Group reporting
• Setting up the PMO office for ASSC Portfolio Management Programme
• Setting up the Governance structure
• Finalising Project Methodology
• Creating a name and branding for the team
• Arranging all weekly meetings for the Project Managers
• Minute taking of weekly Team meetings
• Budget allocations, reconciliation, forecasts and actuals
• Program resource contact list management
• Timesheet management
• Management of group email accounts and SharePoint access
• Creating and managing the leave schedule
• Establishing and maintaining the file structure in SharePoint
• Change requests and change log management
• Action, Issue and Risk log management
• Weekly Project Management reporting
• Team travel arrangements
• Conference bookings and arrangements

Standard Bank of South Africa
Senior Programme Admininstrator
Mar 2014 - Apr 2016

• Setting up the PMO office for the nBOL (new Business Online) SA Program
• Setting up the Governance structure
• Creating and maintaining the Roadmap for the entire program, as well as arranging, monitoring and attending the daily Management Oversight Meetings
• Minute taking for monthly Steerco meetings
• Arranging all weekly meetings for the Project Managers and Stream Leads
• Budget allocations, reconciliation, forecasts and actuals
• Arranging Team Building events
• Arranging Town Hall sessions for the Program
• Program resource contact list management
• Program resource weekly audits
• Management of group email accounts and SharePoint access
• Creating and managing the leave schedule
• Establishing and maintaining the file structure in SharePoint
• Creating the Scope and Management Plan Document for the Programme
• Change requests and change log management
• Action, Issue and Risk log management
• Weekly Project Management reporting
• Monthly Program Steering Group reporting
• Loading contracts on OPT
• Vendor Timesheet management
• Program Roadmap management
• Management Oversight Meeting attendance
• Assisting the Programme Manager with running the DCM (Domestic Cash Management) Project

Awards:
Super Hero Award
Silver 2015 Beyond Excellence Award

Kwezi Software Solutions
Project Manager; Programme Administrator; Change Manager
Nov 2011 - Mar 2014

• Planning and scoping software and business Projects
• Meeting arrangements, minutes and distribution
• Distribution of presentation documents
• Telkom project repository management
• Project resource office space management (desk allocation, telephones and network connections).
• Creating and maintaining Agile project boards
• Project resources contact list management
• Facilitating overseas resources
• Creating, distribution and management of project Task Log
• Daily scrum meeting attendance
• Attendance of daily wrap-up sessions with Telkom’s Exco
• Setting up of the PMO and creation PMO templates
• Involvement in iSO 9001 compliancy
• SharePoint management
• Financial management of Projects

IBM South Africa
Senior Programme Administrator; Project Office Manager; Associate Project Manager; Communications Administrator
Oct 2005 - Oct 2011

• PE/DPE and Finance Management Systems, Security, Communications and HR Project Manager
• Business Controls checkpoint
• Involvement of Project Planning outsourcing deals for Pick n Pay, MTN and Safmarine
• Assistance with the set-up and training of a central Project Office in Brno, Czech Republic
• Managing two junior PMO resources
• Training, maintenance and control of Project Management tool, Rational Portfolio Manager (RPM).
• Part of the Audit Lead Team during our SO SA 2009 internal audit
• Arranging all functions and welcome events
• Compile and distribute all Communications for the department
• Supporting documentation for billing
• Project cost tracking, including expenses, travel, hours billed, Purchase Order’s, Capex, Events and project costs
• Multiple currency tracking (USD, Euro, GBP)
• Purchase Order and Capex ordering and tracking
• Procurement compliance
• ICA’s (Inter Company Agreements)
• Reporting for forecasted revenue and budgets vs. actual expenditure
• Setting up a fully functional PMO for Transition Project Services team under PmBoK Methodology
• Meeting arrangement
• All travel arrangement both local and international for the entire team, and monitoring budget vs. expenditure
• End-to-end On boarding and off boarding of all resources
• Co-ordinating and reporting of all labour claiming, expense reports and invoices for contractors

Awards:
Certificate of Excellence – Bravo Award (July 2008
Certificate of Excellence – Bravo Award (May 2008)
Certificate of Excellence – Bravo Award (March 2007)

Education

IBM South Africa
Associate Project Management Accreditation
Jun 2010 - Jul 2010
IBM South Africa
Project Management Fundamentals
Jun 2008 - Jul 2008
International Marketing Consultants
Export Diploma
Nov 1994 - Nov 1994

International Marketing; Export Costing; Export Documentation; International payments

Drake College
Secretarial Diploma
Jan 1986 - Nov 1986

Business English; Typing; Shorthand; Accountancy; Public Relations; Advertising; First Aid; Word Processing; Spreadsheets; KWV Wine Tasting

Damelin College
Matric
Nov 1985 - Nov 1985

English; Afrikaans; Mathematics; Biology; Geography; History

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