Secretarial/Reception/PA Jobs

I’m writing to express my interest in the position available at your Company as advertised. 

I am a bright and energetic professional who can contribute to any admin/receptionist/secretarial role. Proven ability to juggle multiple tasks and responsibilities while taking full ownership of my work. Excellent written and verbal communication skills. Good computer skills with solid experience in MS Office. I am a fast learner, always willing and eager to learn more.  I am a self-assured person with no difficulty in relating to colleagues.  I am a positive perfectionist who always investigates every angle to a problem or fact.  I always do my work to the best of my abilities.

I believe that my experience working in a legal, intense, fast-paced, etc. environment as a Secretary has prepared me well for this position and I would be able to make an immediate contribution to your team.

 

Last Resume Update Feb 12, 2020
Address Boksburg, South Africa
E-mail Locked
Phone Number Locked

Experience

N Xenophontos Attorneys
Secretary
Sep 2011 - Current

Opening and closing of Office,
Maintaining diary, Making appointments,
Receiving and attending to clients,
Bookings of boardroom for meetings,
Assisting reception - Screening phone calls and taking accurate messages, handling queries,
Accurate typing/word processing (majority of work is typing),
Filing; faxing, scanning of document shredding,
Filter emails highlight urgent correspondence and print attachments,
Liaising with staff, clients, attorneys and advocates, etc. (Direct contact with clients and public on a daily basis),
Reading, monitoring and responding to the director’s email (if need be),
Taking dictation as well as Dictaphone typing,
Conducting research on the internet,
Conducting searches on Search Worx (credit checks, personal information, business information),
Sourcing and ordering stationery and office equipment as well as business cards,
Preparing client invoices and follow up on payments (Zoho Invoicing System + Word),
Perform full secretarial function to director/owner,
Maintaining overall confidentiality,
Preparing and typing of letters, correspondence, all types of different agreements and other documents,
Handling incoming and outgoing mail - both email and post,
Deal with ad hoc personal duties when required by director,
Implement and maintain filing system of all client’s legal files, opening of new client files,
Coordinate the flow of information both internally and externally,
Access to Company Trust Account (Business and Private Account)- Payments of accounts and personal accounts, Banking,
Work closely with the Bookkeeper,
Run office whilst Director abroad (communicate via sms/what's app on urgent matters).

Education

Computer World Training Centre
Diploma
Jul 1999 - Jul 1999

MS Word
MS Windows
MS Excel
MS PowerPoint
MS Outlook

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